Long Range Building Program Coordinator

Why live in Helena, Montana?

• Helena is surrounded by rolling hills and lofty mountains and is tucked below the Continental Divide.

• It is a relatively quiet place to call home where small-town living collides with outdoor adventure.

• Helena has a rich history and was originally founded as a gold camp during the Montana gold rush.

• Learn more about moving to and/or living in Helena, Montana here.

In this position you will be afforded the opportunity to telework, however there will be required weekly in-office day(s) in Helena.  Specific conditions will be outlined as part of the job offer and must adhere to state policy.

Why should you keep reading and consider working here?

We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration.Our foundation of success is having effective working relationships, built on mutual trust and respect.We will challenge you to be the best you can be and will work hard to provide a work environment that allows you to succeed.

(You can learn more about us here.)

What is this career opportunity?

The Architecture & Engineering (A&E) Division is seeking a highly organized, technically capable professional to serve as a Long-Range Building Program Coordinator.

A&E manages the full life cycle of state facility projects, including the design, construction, repair, and alteration of buildings used by state agencies and the Montana University System. In this position, you will help ensure the State has reliable information to understand facility needs, prioritize investments, and plan for the future of public buildings across Montana.

You will serve as a central point of coordination for the Statewide Facility Condition Assessment (FCA) Program and provide key support for the Long-Range Building Program (LRBP), the State’s process for planning and prioritizing capital investments in state facilities.

Working closely with the A&E Planning Manager, state agencies, university system staff, consultants, and other partners, you will coordinate facility assessments; manage facility inventory and assessment data; support reporting and planning efforts; and assist with capital development and feasibility planning studies.

This role combines data and systems administration, stakeholder coordination, planning support, and project management. The Division will provide training on its systems. The successful candidate will bring strong technical aptitude, an interest in learning new tools, and the ability to keep complex projects, information, and relationships organized.

Key responsibilities include\:

• Coordinating statewide facility condition assessment activities, schedules, communications, and consultant work.

• Maintaining facility inventory and assessment data systems, including data quality, user support, reporting, and system configuration.

• Gathering, organizing, validating, and tracking facility and maintenance information from agencies, campuses, and consultants.

• Supporting the LRBP cycle by managing project requests, maintaining project lists, preparing planning materials, and helping develop six-year capital plan information.

• Assisting with LRBP project submissions, agency portal entries, reports, and the Long-Range Building Program publication.

• Supporting capital development and feasibility planning studies, including scope, schedule, budget, consultant coordination, and project documentation.

• Helping support the State’s energy program through consultant coordination and documentation.

(You can learn more about the division here.)

What are we looking for?

We are looking for a technically capable, organized, and collaborative professional who is comfortable working with facility data, technology systems, planning processes, and a wide range of stakeholders. You do not need to know every State system on day one—we will provide training—but you should be eager and able to learn new software and apply it confidently.

Education and Experience\: 

• Bachelor’s degree in Architecture, Architectural Engineering, Engineering, Construction Management, Project Management or related condition assessment field

• Two (2) years applicable experience;

• Alternate combinations of education and experience will be considered on a case-by-case basis.

• Experience with facility data systems, databases, GIS, ArcGIS, Archibus, or similar tools is preferred.

• Familiarity with facility condition assessments and facility condition index interpretation is preferred.

Competencies\:

Knowledge of\:

• Facility condition assessment practices and methodology.

• Basic understanding of building construction and building systems, including mechanical, electrical, plumbing, structural, architectural, or energy-related systems.

• Construction project and contract administration principles.

• Economic, safety, efficiency, and lifecycle considerations affecting public facilities.

• Construction-related project data, building systems information, and facility assessment results.

Ability to\:

• Demonstrate strong technical proficiency and the ability to quickly learn, configure, manage, and maintain software systems and data tools.

• Work confidently with data, including understanding how database information is structured, connected, maintained, and reported.

• Use Microsoft 365 tools—especially Excel, Word, Outlook, Teams, and SharePoint—to organize, analyze, track, and report information.

• Prepare clear, accurate, well-organized reports, summaries, planning materials, and publications.

• Manage multiple assignments while keeping priorities, deadlines, and details on track.

• Coordinate effectively with agencies, consultants, campuses, and other stakeholders.

• Use tact, diplomacy, sound judgment, and discretion to build productive working relationships.

• Communicate professionally and clearly, both verbally and in writing.

• Build consensus among stakeholders with different priorities and perspectives.

• Identify emerging issues, risks, and trends, and help develop practical strategies to address them.

Does this sound like you?

Please tell us how and why by submitting your resume and cover letter.(Please Note\: You do not need to complete the “work experience” or the “education & certifications” portion of the application process in our recruiting system.You only need to upload the requested documentation.)

What can you expect from us in return for your hard work?

ØLook here to see the additional benefits!They include\:

oWork/life Balance

oHealth Coverage

oRetirement plans

oPaid Vacation and Sick Leave and Holidays

oAnd more…

ØPublic Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.Look here to learn more and see if you may qualify!

Other important information to be aware of.

• This position requires the successful completion of a criminal background check.

• Only online applications are accepted.By applying online, you are able to receive updates and monitor the status of your application.

• The Department of Administration participates in E-Verify to confirm employment eligibility.  After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification.   For more information about E-Verify, please visit the E-Verify website found here,  https\://www.e-verify.gov/.

Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.